Managing a service company can be quite a challenge! Discover how to stay in control and manage integration efficiently.
In the dynamic scenario of companies providing outsourced labor, the integration of employees between contractors and contractors takes on notable complexity.
This is because onboarding plays a crucial role not only in preparing employees for their roles, but also in meeting legal and regulatory requirements.
However, given the multitude of clients and a large number of employees, controlling and managing integration dates can become a genuine challenge.
In this sense, this primary task often becomes an obstacle for many managers, especially when the company providing outsourced labor is large and maintains relationships with a variety of clients.
The fact that integration has an expiration date – extending both to corporate contracts and to each individual employee – adds a layer of considerable complexity to the process.
Imagine the difficulty of balancing all these aspects: different deadlines, different due dates and even different business cultures and norms.
More than a mere challenge, keeping this tangle organized can turn into a real headache. Something that you, perhaps, have already experienced or are currently facing.
If this description applies to your reality, stay with us, as throughout this article we will unravel this challenge.
In addition, we will reveal tools that can be essential for keeping integration under control, ensuring compliance and efficiency in your day-to-day work.
Let's go?
>> Read also: How to Manage Documents in your Service Company
Complexity of Integration in Outsourcing Companies
When it comes to outsourcing companies, onboarding new employees is a journey that encompasses multiple crucial steps. Each step is a step toward building a cohesive operating environment and complying with regulations. However, this journey is far from being a straight line, as the complexities inherent to the outsourcing context can make it a real puzzle, as each client may have specific requirements, from personalized training to guidance on organizational culture. Furthermore, there are deadlines to be met by both the supplier company and the employee, making managing integration dates a complex equation.
A Focus on Security
As we said previously, integration goes far beyond the simple act of welcoming.
It encompasses a comprehensive process of familiarization with company policies, values, organizational culture and, mainly, aspects related to safety.
For employees, this means having all documents up to date, from medical certificates to training certificates and personal protective equipment (PPE) tests.
As far as the company is concerned, it is necessary to have all inspection reports and approvals in accordance with the standards.
>> Read also: Security Integration: Streamlining a crucial process in your factory
The challenge of limited deadlines
Deadline management is another critical element in employee onboarding. Both the company and the employee are subject to expiration dates.
Operating with an expired document means taking labor risks. Imagine a scenario of an accident at work, and after legal checks it is discovered that the employee's safety training period has expired?
This situation, which is not uncommon, can turn into a serious problem. And in this case, who is responsible? About the integration sector!
And what about the manager?
Now, imagine what all this means for the integration manager.
This professional is responsible for joining the dots and ensuring the compliance of your company's documents, contractors and, above all, employees.
The difficulty of tracking and managing all these dates using spreadsheets or outdated systems is a reality, or rather a nightmare, that many managers still struggle with constantly.
The absence of a centralized system can result in delays, non-compliance and even legal penalties.
It is not our intention, in this article, to explore the possible legal impacts that the lack of adequate integration may have on your company.
However, if you are interested in delving deeper into this subject, we recommend reading our article “Legal impacts of lack of management of service providers”, in which we address the main negative impacts that can arise in this situation and how to avoid them.
Now, returning to the challenge of managing integration in labor supplying companies, it is clear that technology can play a vital role in this process.
Currently, increasingly, using technology is no longer a differentiator, and is becoming essential for the day-to-day lives of service providing companies.
>> Read also: Lack of visibility and control in the management of outsourced labor
How Can Technology Help?
Integration management does not need to be a burden in your daily work. Nowadays, there are several tools available on the market that automate and simplify essential processes.
In the increasingly interconnected world we live in, digitization of processes has become crucial for companies seeking to remain competitive and aligned with market demands.
Relying on technology means having reliable assistance that, when used appropriately, can save time and ensure efficiency in your operations, helping to raise the standard of excellence and quality of your company.
We, at BMS, have a mission to help companies become more efficient. For this reason, we are pleased to present the BMS Integração, our integration management tool specially developed to simplify and improve this task.
Discover BMS Integration
BMS Integração is the most complete security and digital integration platform on the market! Created with a focus on efficiency and practicality, our platform offers a wide range of essential resources and advantages to optimize integration management in your company.
Check out some of the features that BMS Integração offers:
- Employee Management: Simplify the administration of your employees and access important information quickly and organized.
- Control of Payments for Integration and Documents: Avoid missed and unforeseen deadlines. Our system allows effective control of integration due dates and necessary documents.
- Creation of Badges with Real-Time Consultation using QR Code: Make employee access to contractor facilities safer and more efficient by creating personalized, easy-to-reference badges.
- Sending Due Dates in Advance: Eliminate worries about missed deadlines. Our system sends automatic reminders to avoid delays and ensure compliance.
These are just some of the many features offered by our system. We have testimonials from customers who managed to reduce the time spent on the integration process by up to 95%.
If you want to take integration management to a higher level and enjoy these and other features, contact one of our experts!
Click on the banner below to schedule a meeting and discover how BMS Integração can significantly contribute to the success of your company!
