Discover how to overcome challenges in managing outsourced labor and ensure security and legal compliance for your company.
When a company chooses to hire outsourced services, it is seeking efficiency, agility, cost reduction and, above all, greater quality in the services and processes performed in its organization.
These benefits are widely known in the world of outsourcing. However, along with the advantages, some challenges arise, mainly in relation to the management of outsourced labor and, more specifically, documentation.
This is mainly because the legal aspects in the labor sphere fall on the company that provides the labor, since the employees are linked to it and not to the contractor.
Faced with this reality, crucial questions arise:
- How to ensure that employees are hired under the correct regime?
- How to ensure that everything occurs in accordance with established standards and current legislation?
- How to ensure that the contracted company complies with legal standards?
- How can we be sure that the employees received are actually from the outsourced company, since cases of invasion by fake service providers are not uncommon in the news?
These challenges can be easily mitigated when the company providing the outsourced labor has adequate means to manage its employees.
This way, it can allow its customers to have access to all the documents necessary to guarantee the security of operations.
In this article, we will address these issues and discuss how an efficient outsourced labor management system can be the key to overcoming these obstacles.
If you are manager of an outsourced labor supply company, this article is especially for you. Here, you will find essential tips to become the best supplier and add more value to your company and your customers.
Now if Are you looking for outsourced labor?, stay with us, as the content we will cover here will help you safely select the best suppliers for your company.
Let's start?
In this article, we will cover:
Legal Challenges in Managing Outsourced Labor
Benefits of an Outsourced Labor Integration System
How BMS Tecnologia can help me in this process
Legal Challenges in Managing Outsourced Labor
Without a doubt, if we were to list the biggest challenges that permeate the day-to-day life of any company, the issue of legal and regulatory compliance would be one of the top ones.
When dealing with companies that provide contract labor, the importance of legal compliance cannot be underestimated.
There are several legal aspects that must be strictly met so that the company is compliant and can operate within current legislation.
In this sense, when hiring a company to provide outsourced labor, managers must keep this in mind.
After all, as we mentioned previously, although the labor legal aspects fall on the supplier, any legal problem that affects the company providing outsourced labor can reflect on the contracting company, damaging its image and tarnishing its credibility.
Managing Documentation and Transparency in Outsourced Management
Even with this in mind, it is often difficult for the contracting company to have a clear vision in controlling the management of outsourced labor.
This is because there are several documents that must be analyzed and monitored, from employment contracts, payrolls, time records, to proof of payment of social and tax charges.
The complexity of labor legislation and the constant updating of standards can generate uncertainties and challenges in the management of these documents.
The contracting company needs to be assured that the supplier company is complying with all legal obligations and ensuring safety and compliance at all stages of the process.
In this aspect, the more transparent and easier access to this data the supplier company offers, the better the relationship between them and the quality of the services provided tend to be.
A seriousness of the supplier company reflects directly on its delivery, and mutual trust is strengthened when there is clarity and compliance at all stages.
>> Read also: Legal impacts of the lack of management of service providers
The Documentary Question
In this context, several documents must be required to guarantee compliance and ensure that all legal obligations are being fulfilled. Among the main documents required are:
Security – Regulatory Standards (NR) and Occupational Health Certificate (ASO): Documents related to work safety, which guarantee that employees are able to perform their duties in a safe and appropriate manner.
Labor – Negative debt certificates: Proof that the supplier company is up to date with its labor obligations, such as payment of salaries and social security contributions.
Legal – Service provision contract and Confidentiality Agreement: Essential documents that formalize the relationship between the supplier company and the contractor, establishing the conditions for the provision of services and guaranteeing the confidentiality of sensitive information.
Faced with so many documents, the document management and data protection become paramount.
Serious companies that provide outsourced labor usually have integration systems to help organize and control your employees' documents. After all, the number of employees in outsourced companies is usually quite high.
But have you ever thought about the benefits of maintaining an integrated system with the contracting company?
Stay with us and in the next item we will answer this question and show you how an efficient management system can make labor management more fluid, safe and efficient.
With it, the entire process becomes more transparent and secure for both parties, providing a solid and reliable partnership.
Benefits of an Outsourced Labor Integration System
If your client is a large company, there will certainly already be strict protocols in place to ensure the safety of outsourced employees who enter your facilities.
However, in smaller companies, this control can often be more limited.
This is when providing a secure document management solution becomes a differentiator for your company and an advantage for customer loyalty.
With an integrated system, you can provide secure links for the contractor to check all documents from service providers who will be present on their premises.
This shows that your company is organized, transmitting confidence to the contractor that they will be receiving well-trained and educated employees, avoiding the risk of accidents that could affect the company's image and reputation.
An integrated document management system not only adds value to the service provided by your company, but is also a demonstration of professionalism and commitment, creating a solid and reliable partnership relationship with your customers.
How BMS Tecnologia can help me in this process
BMS Integração is the solution that will revolutionize the way you manage outsourced labor in your company.
With our system, you can gather all the essential documents of your operation in one place, making it easier to manage and control the due dates of integrations and other documents for your employees.
Developed with a focus on efficiency and practicality, BMS Integração offers a range of essential resources and benefits to optimize the management of your employees.
With it, it is possible to obtain absolute control of processes, alerts, standardization of procedures and data security, all 100% online, from registration to control of integration due dates and documents.
Check out some of our differences:
Sending expiration messages
One of the great advantages of our system is the sending of due date messages in advance, which prevents missed deadlines and setbacks, ensuring that missed deadlines are no longer a cause for concern.
Sending a secure link to contractors
Our system allows you to send a secure link to contracting companies, providing agility and transparency in operations.
By accessing the system, contracting companies can check all the documents necessary for the operation, ensuring quick and effective communication.
Security
Ensuring safety is one of our most important pillars.
By allowing the contracting company to use the system, you can provide greater agility and security when your employees enter your facilities.
With our system, it is possible to quickly and 100% provide employee data online, ensuring that they are up to date with all their training and providing more security for the hiring company.
Furthermore, the contractor will be sure that the employee providing the work is in fact an employee hired by her company.
With this, you will have more efficient and organized management.
Data security
Our system has end-to-end data security. With the traceability of the entire flow through which the document went through, you can see who posted, who viewed, who downloaded and who approved.
This is one of the most modern principles in terms of information security, ensuring the protection of your company's and employee's data.
Ensure essential functionality for your company
Do you want to know what else BMS Integração can do for your company? Talk to one of our experts and schedule a demonstration.
Add value and security to your operations with our complete and efficient solution!
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