Optimize deadline and expiration management when integrating outsourced labor.
Let's think about this scenario: you, as an HR or integration manager, have the responsibility of dealing with the paperwork of hundreds of employees in your company.
Now imagine added complexity: These employees work at dozens of different companies, each with its own rules, regulations, and, of course, specific deadlines. It's tiring just thinking about it, isn't it?
But this is the daily life of HR and integration managers in companies that offer outsourced labor. There are countless employees, in different locations, and controlling deadlines and salaries can seem like a giant puzzle.
Any part out of place can result in financial and legal problems, in addition to affecting the operation. And do you know what is more common than it seems? In the midst of daily tasks, a contract can go unnoticed.
That's right! Imagine the headache it is to realize you failed to renew an important contract. A small slip that can cause big problems.
Now, let's move on to the ultimate nightmare: losing documents or forgetting renewal deadlines. This can lead to sticky situations like employees working without complying with the rules, which, let's face it, is quite a problem, right?
Without effective deadline control, the possibility of something going wrong in a contract is huge, generating additional costs and a lot of headaches.
Therefore, the search for an efficient solution, such as integration management software, has become an urgent need for companies looking to stand out in a market full of regulations and fierce competition.
Read too: How to Manage Documents in your Service Company
Challenges in Deadline and Maturity Management
Now that we understand the complex scenario that HR and integration management faces, let's explore in more depth the specific challenges involved in managing deadlines and due dates.
Employee Documents
In an outsourced labor company, employee documents represent a real challenge.
This involves employment documents, medical certificates, training certificates and other regulatory standards (NRs). Each of these documents has a specific deadline associated with it, and the task of keeping it all in order can be overwhelming.
With this in mind, HR and integration managers need to deal with the collection, verification and constant updating of these documents.
Furthermore, failure to meet deadlines can result in financial and legal implications, making this task even more crucial.
Customer Contracts
Deadline management is not just limited to internal employee documents. Outsourced labor companies also face the challenge of meeting contractual deadlines established with their clients.
Each contract with a client implies specific obligations and strict deadlines that must be strictly respected.
Here, complexity increases as different customers have unique rules and regulations. This requires precise management to ensure that all contractual requirements are met and that the relationship with the customer remains healthy.
Failure to comply with these deadlines may result in financial penalties and damage the company's reputation.
Renewals and Updates
In addition to dealing with initial documents and contractual deadlines, deadline management also includes the important stage of renewals and updates.
As employee documents and client contracts approach their expiration dates, it is critical to closely monitor these dates to avoid unpleasant surprises.
Timely renewal and updating ensures that all employees are compliant with ever-changing regulations and that customer contracts remain valid.
Missing these steps can result in significant problems, harming the company's operational efficiency and reputation.
Simplifying the problem: how Integration Management Software can help!
As we have seen so far, managing deadlines and due dates is a critical part of any integration process. However, despite the challenges involved, this task does not have to be a constant source of headache.
On the market, there are fundamental tools that can be valuable allies, making control more effective and providing greater security for the operation. These tools are known as “Third Party Management and Integration software”.
Integration management software is a technological solution specially developed to assist HR and integration managers in organizing and monitoring documents, deadlines and due dates.
One of the most significant advantages of having management software in this process is the ability to centralize all documents in a single location. This, without a doubt, brings more security and agility to the operation.
Furthermore, it is worth highlighting some additional benefits:
- Error Reduction: Some software sends automatic reminders about due dates, preventing forgetfulness and human errors. This significantly reduces the risk of not meeting deadlines and due dates.
- Time saving: Centralizing documents and automating processes saves valuable time that would otherwise be spent on manual follow-up tasks.
- Guaranteed Compliance: The software's ability to manage document and contract renewals and updates ensures the company is compliant with ever-changing regulations.
- Informed Decision Making: The data collected by the software can be used to create reports and analyses, allowing managers to identify trends and areas for improvement in deadline management.
With these tools at your disposal, it is possible to simplify deadline and expiration management, making it not only less complicated, but also more efficient and strategic.
Read too: Digital culture in third-party management and Integration: an urgent need
Discover BMS Integração: the most complete Integration management software on the market
For those of you looking for effective third-party management, BMS Tecnologia is pleased to present the BMS Integração, a comprehensive solution that not only optimizes deadline and expiration management, but goes far beyond that.
Our system is full of features that will make your day-to-day integration management more practical and efficient, with the potential to reduce up to 95% of the time spent on integration.
O BMS Integração is, without a doubt, the most complete security and digital integration platform available on the market!
Developed with a focus on efficiency and practicality, our solution offers a wide range of essential features and benefits to optimize third-party management in companies across all sectors.
Here are some of the features that the BMS Integração provides:
- Control of Payments for Integration and Documents: Say goodbye to missed deadlines and setbacks. Our system allows efficient control of integration due dates and necessary documents.
- Sending Expiration Messages in Advance: Never worry about missed deadlines again. Our system sends automatic reminders to avoid delays and ensure compliance.
- Third Party Management: Simplify the management of outsourced companies and have access to important information in an agile and organized way.
- Creation of a Real Time Consultation Badge with QR Code: Make access to your company's premises safer and more efficient by creating personalized badges that are easy to use.
If you want to take your third-party management to a new level and enjoy these and other features, don't hesitate to talk to one of our experts!
Click on the banner below to schedule a meeting and discover how BMS Integração can significantly contribute to the success of your company!
